FAQ

ACCOMMODATION AND TRAVEL

Will accommodation be provided?
No, accommodation will not be provided. All participants need to arrange travel and accommodation themselves; it is not included in the registration fee.

Where can I stay?
Hotel information will be available on the website soon.

REGISTRATION AND PAYMENT

Is financial support available?
We are trying our best to secure some funding to be available to support conference participation by early–career colleagues and those from developing countries. More information will be made available on the conference website.

Is a reduced registration fee available?
There are reduced registration fees for students and participants from developing countries. For additional information, visit the Registration page.

Can I attend the conference for just one day?
The 2013 Tokyo Conference does have a special day-rate. For additional information please visit the Registration page.

How do I register for the 2013 Tokyo Conference?
Registration is required for all participants. To register for the 2013 Tokyo Conference please visit the conference registration website (link to registration website). For additional information about registration fees and other details, please visit the Registration page.

Can I get a Letter of Invitation to obtain a visa?
The conference organizers are glad to issue a Letter of Invitation to registered participants who have already paid their registration fee. Please address your request to TokyoESG2013@ias.unu.edu. Your request should contain your full name, the address where the letter should be sent, and your registration confirmation code (located at the bottom of your registration confirmation). Please note that requests for Letters of Invitation will only be processed if both registration and payment are complete. The conference organization will not respond to requests that do not meet these requirements. Unfortunately, we cannot offer further assistance in the visa application procedure and we reserve the right to deny issuing a Letter of Invitation without providing reason.

PAPERS AND PRESENTATIONS

Has my paper abstract been accepted?
On 1 September 2012 all authors of paper abstracts will be informed about the outcome of the review process by email. If you submitted an abstract but did not receive the notification then contact the conference organizers at TokyoESG2013@ias.unu.edu. Please first check to see if your spam filter blocked the email.

Are there guidelines for full papers?
Given that this is an interdisciplinary conference, participants are encouraged to draw on their own disciplinary norms and standards for paper length and format. However recommended maximum length 8 000 words, New Times Roman, 12 p, 1.5 line spacing. The scientific quality of your paper is most important. Please note that the deadline for submission of full papers is 1 December 2012.

How do I know what day and time I will present?
A detailed programme will be published on this website as soon possible.

Is there a conference schedule available?
With regard to timing, the conference will commence with registration on Monday 28 January 2013 at 17:00. The conference will conclude at 16:30 on Thursday 31 January 2013 and will be followed by a conference dinner beginning at 18:00. A tentative conference programme is now available on the website and will be continuously updated.

What if I am unable to attend the conference to present my paper?
If you are unable to attend the conference, please notify us (email: TokyoESG2013@ias.unu.edu and ensure that you receive a confirmation response) as soon as possible so we are able to arrange the programme accordingly.

How do I submit my full paper for the conference?
Authors of accepted conference abstracts can upload their full conference papers at the Oxford Abstracts conference website by using the same login information used for abstract submissions. Papers should be uploaded by 1 December 2012.

MISCELLANEOUS

Will there be any outings?
We are arranging an urban excursion in Tokyo on Tuesday 29 January 2013. Check back regularly for more detailed information.